Last week, as part of a new consultancy I am undertaking, I found myself trying to solve this question, because my clients knew they needed one, but did not know exactly what it was. The term "document and records map" has not a precise definition, as they are for other methodological tools. In fact it is a term not used in English, but broadly in Spanish speaking countries and especially in Spain. In my experience the term was "invented" for the first time in 1999 in the context of a consultancy for the implementation of the document and records management system of the company TRAGSA, by the team I formed with my partners of that time. We tried to find a term that "sell" the idea to engineers with no experience in document and records management. The initial idea was to find a graphical and easy to understand instrument to present the enormous amount of information gathered in the audit process necessary before implement a program, model or document and records management system. The inspiration came from the methodology Infomapping or Infomap, which had some success in the early 90s (Burk, CF, & Horton, FW InfoMap: A Complete Guide to Discovering Corporate Resources. Englewood Cliffs, New Jersey: Prentice Hall, 1988. ). This methodology is defined as a method for identifying and mapping information resources within an organization. The characteristics of a “document and records map” includes: Information on documents/records:
Information on policies to implement
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In the last year I have also worked in a very interesting line which merges “document and records maps" with business process maps. |
Last Updated on Friday, 19 December 2014 10:37 |
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