I've long thought that metadata management is electronic recordkeeping. It is not another records process; it is not a part of recordkeeping. It is everything, or everything is done with metadata. These statements so emphatic, that some of my pupils had heard from me, I heard recently from a great master, Julio Cerda, Arganda del Rey city council archivist and records manager, with whom I had the pleasure of sharing presentations at Jornadas Técnicas de Archivos de la Administración local , held in Malaga last April. Knowing that we had reached the same conclusion has encouraged me to write this post. Most of the time records metadata management is approached from a very limited point of view, which may have two versions:
Both are undoubtedly part of the management of metadata, but do not represent the whole. Despite the efforts of the ISO 23081 series of standards since 2004, and the explanation of the possible models of multiple entities, cannot be said the broader view has been universally extended. But good electronic recordkeeping cannot be limited by the management of metadata of the entity Records (with all its aggregations, file, dossier, etc). The first one is always on stage is the entity agents. Although could be questioned whether or not the maintenance of a database of entities (staff or third parties) is part of recordkeepingt, it is clear that is impossible without good management of that information or metadata. In all successful implementations of electronic records management this is a key element. And when implementing business process automation, almost always a goal of today's organizations, it is impossible to manage electronic records without taking in account metadata of the entity Business ... (Current editions ISO 23081-1:2006 Records management processes -- Metadata for records -- Part 1: Principles ISO 23081-2:2009 Managing metadata for records -- Part 2: Conceptual and implementation issues , ISO/TR 23081-3:2011 Managing metadata for records -- Part 3: Self-assessment method. UNE ISO 23081-1:2008 Procesos de gestión de documentos. Metadatos para la gestión de documentos. Parte 1: Principios., UNE ISO 23081-2:2011. Procesos de gestión de documentos. Metadatos para la gestión de documentos. Parte 2: Elementos de implementación y conceptuales. |
Last Updated on Wednesday, 14 November 2012 13:14 |